Advantages & Disadvantages of Various Types of Printers

Advantages & Disadvantages of Various Types of Printers

Advantages & Disadvantages of Various Types of Printers

The Printing Industry is one of the most innovative, and hi-tech industries. It is consistently cultivating new technology & software upgrades to improve printing.

If you’ll compare the printing methodologies of then and now; you’ll notice a huge difference in the performance, speed, and printing quality.

Are you thinking of buying a printer? Already confused with the wide range of printer models available on the market? Then this time-saving guide by printing nerds is all you need!

Today in this article, we’ll explore the various types of printers along with their advantages & disadvantages. Also, read to find out which printing unit is perfect for your home or office. 

Let’s get started!

Major Types of Printers

Each printer is designed with a specific purpose in mind. Some of them are used for printing black & white documents, some for colored prints while others provide scan, copy & fax facility. 

Which printer fits your needs depends on your usability. Based on the mechanism, printers are usually classified into four different categories. You can buy and use them for home or office use; it’s up to you. Now, let’s discuss the various types of printers!

Inkjet Printers

Inkjet Printers as the name itself reveals uses ink sprays to print on paper. They were developed & introduced in the 1940s, and are still a part of the printing industry. 

Based on Sublimation technology, these printers use a heating element to melt ink pigments into tiny drops. These drops are then sprayed on paper or cloth through the nozzle.

Although inkjet printers are of great use, they are still incapable of printing high definition & resolution images. 


  1. Unlike Laser printers, they don’t rely on thermal transfers.
  2. You can use high-quality papers from Kodak or Fuji Film brands to improve the printing quality.
  3. Inkjet Printers are capable of printing on certificates/ degrees paper type.
  4. They use less energy and have a high printing speed. This saves your time & money.
  5. Inkjets can easily print on low to high-quality papers and can be integrated with other A-series printing papers.
  6. Last but not least, they are inexpensive, require low maintenance, and can deliver high-quality printouts. 
  7. Inkjet printers are an ideal choice for use at home or at home.


  • Ink Cartridges are pretty expensive.
  • Compared to laser printers, printing using inkjets doesn’t last for longer durations

2. Laser Printers

Laser printers are mainly used in offices. They use a thermal transfer printing process almost similar to the photocopier. The solid ink is melted to liquid and printed on paper through the high beam laser.

Laser printers are used to print premium quality and high-resolution images. They are a little more expensive than inkjet printers, but the cartridges are cheap and can be easily replaced.

You can buy color laser printers but at a higher price. We suggest buying laser printers only for black & white document printing.

Advantages of Laser Printers:

  • Convenient for office and business use.
  • Toner cartridges are inexpensive and easily replaceable.
  • They can print colored & monochrome documents.
  • Laser printers are faster and more efficient than inkjet printers.
  • A cost-efficient option in the long run.
  • They give more efficient & accurate printing.


  • Capable of basic document printing only.
  • Laser printers can’t be integrated with different paper sizes & formats.
  • Not ideal for home printing.

3. LED Printer

Generally, LED printers work in a very similar way to one another. That’s why when you see them for sale, they’re generally grouped into the same bracket as one another. Of course, the glaring difference between the two is the fact that laser printers use a laser, whilst LED printers emit a ray of light that burns an image in a different way. Aside from this difference in tools, the method used by both types of printers is very similar.

The main question that people ask about LED printers is whether they’re as good as laser printers. The correct answer is that generally, they’re better for running costs, but laser printers still give a better quality image.

All-in-One Printers/MFPs

Multi-functional printers or All-in-one printers are the most convenient and cost-efficient buying options. They provide scan, copy, fax, and print in a single device. MFPs are available in both inkjet and laser printer models. Buy as per your requirement and budget.


  • They are lightweight, compact, and easily portable.  
  • Space-saving design is ideal for small businesses/ work from home.
  • Eliminates the need to buy multiple devices.


  • Multi-functionality can create an unknown error.
  • The problem in a single feature may stop printing.
  • Repair is a bit expensive. You need to seek an expert.

Dye Sublimation Printer 

It’s a special type of computer printer and is larger than conventional printers. A dye-sublimation printer is used for printing images, and special texts on t-shirts, wedding cards, or ID cards. They are capable of printing on plastic, cotton, coffee mugs, etc. using the heat and dye process. It has been designed specifically for ID cards, and all where photos are less susceptible to scratches and are more durable.

Overall, Dye Sublimation Printer is ideal for all-in-one printing with low set-up cost.

Advantages of Dye Sublimation Printer:

  • The best option for printing fine lines & details.
  • It saves time and space.
  • Low energy consumption.
  • Cost-efficient.
  • Versatile so can be used for different purposes.


  • Low printing speed.
  • Additional Labor is required.
  • An all-in-one facility makes it a bit expensive.
  • Black or dark surfaces can’t be sublimated.

How to select the right printer?

Below are some of the characteristics used to define and buy a printer. Take a look!

  1. Identify the purpose of buying your printer; is it for home or office?
  2. Do you want a colored or monochrome printer?
  3. Select  your favorite brand, and price point
  4. Read the reviews & customer feedback.
  5. Check the printing speed, and resolution(dpi).
  6. Warm-up time & types of paper it can handle
  7. Check the connectivity. Does it offer wireless connectivity?
  8. Compare the prices with other models & buy the one that fits your needs.

FAQS about various types of Printers

Which is the best type of printer?

Inkjet printers are by far the versatile option for printing text or colored documents.  You can use them in your home or small offices as per your requirement. A variety of inkjet printing units is available in the market. You can choose as per your budget & requirement.

Which is better; Inkjet or Laser?

Inkjet printers are ideal for handling small projects or loads. Whereas laser printers are used for professional purposes. They are equipped with heavy paper trays, have high printing speed, and can easily handle printing in bulk.

How long does a printer last?

It depends on your usability and maintenance. Generally, the lifespan of a branded printer is around 3-5 years if used consistently. 

Should I remove ink cartridges when the printer is not in use?

Yes, if you are not going to use the printer for weeks or months; it’s better to remove them. Keep them sealed so no dehydrating air enters the cartridges. It increases the durability and keeps them in their original state.


Did this time-saving printer guide help you? Now you can easily compare the advantages, and disadvantages of different printers before investing in an expensive printer.