How To Choose A Perfect Printer That Fits Your Needs?

How To Choose A Perfect Printer That Fits Your Needs?

How To Choose A Perfect Printer That Fits Your Needs

Do you need a printer for your home or office? Whether you want to print colored family photographs, assignments, or employee newsletters; there is a special printer that serves your purpose. 

Well, finding a perfect printer that fits your requirement is a challenging task. Especially when sheer options are available in the market; it’s not easy to pick & buy the right printer. To help you out, we have broken down the list of several parameters recommended by printer nerds. This guide will help you differentiate & identify the best printer based on your budget and needs.

You’ll also get to know the most popular models and printer terms in this simple printer buying guide for home or office. 

Let’s quickly walk through this detailed guide to explore different types of printers, features to consider, and the latest technology in trend!

Different types of Printers

Inkjet Printers

The most popular and common types of printers are affordable, lightweight, and compatible with various types of paper & sizes. Inkjet printers use ink spraying technology to print on:

  • Scrapbooking paper
  • Business envelopes
  • Labels and more.

These compact printers spray tiny drops of ink on paper. You can also buy  All-in-one inkjet printers that enable you to print, copy, fax, and scan documents.

Laser Printers

Laser Printers are used to print in bulk quantity and printing costs less than other printers. They are almost similar to photostat machines. Laser printers are available in both black & white ink and colored ink as well. Instead of ink, these printers use toner/powder & static electricity to print images & content on paper. All-in-one laser printers are also available online & in local stores. You can select & shop the laser printer model that suits your budget & needs.

Supertank Printers

Supertank printers are the upgraded version of the newer inkjet option. It’s one investment & saves both your time & money, Supertank printers use high-capacity cartridges. That means you don’t need to change and refill the cartridges every now and then. Another advantage refill ink bottles are inexpensive and easily last for years. You can also buy Supertank printer models with premium quality cartridges that last for a minimum of two years.

Photo Printers/ Instant Photo Printers

Photo printers are specifically designed to print superior-quality photos or better say hassle-free professional printing at an affordable price. It eliminates the need of visiting the local shops 

  1. These compact printers allow you to print directly from:
  2. Digital camera using PictBridge (a special USB connection),
  3. CompactFlash/ SD cards/ Memory sticks.

Many Photo Printers enable you to edit or make changes in the original photographs such as complexion correction, cropping & red-eye removal. 

You can easily print 4″ x 6″ photos, CD/DVD Covers,  holiday cards, and scrapbooking images. Plus you can share the photos with other sources instantly.

Multifunction Printer (MFPs)

MFPs also referred to as the ‘all-in-ones’ are available in different variants of inkjet and laser printers. They can fax & scan as well as per your requirement. is a printer that can also scan and fax as well as print.

The most reliable and inexpensive option for use at home. They are easily available at online stores at discounted prices.

Identify the Purpose of Choosing the Printer

Before you shop or invest in printers based on recommendations or ratings, you must know the purpose of buying a printer. So, always ask a few questions yourself, like:

Is it for Home or Small businesses?

Wireless Inkjet printers come with inbuilt features to fulfill the different requirements. It’s a perfect buy for entrepreneurs, families, or small businesses. Now you can enjoy fast & reliable printing by buying a 3-in-1 or 4-in-1 inkjet printer that also features a fax facility. 

The other option is the one-time investment i,e, supertank printer. The benefit is you don’t need to change the cartridges frequently.

Whereas laser printers are an economical option if you have an office at home or own a small business. We suggest buying a black-only laser printer if you only need to print text documents.

Do you need HD Photographs?

The updated version of Inkjet printer i.e. photo printer is a perfect buy if you want high-quality, vibrant, and clear images on glossy paper. So, no more need to visit local shops to get colored printouts.

Are You a Student?

Do you need frequent printouts of assignments, scanning, exam papers, detailed images, and soft copy of PPTs?  Then no other than an inkjet printer is your best buddy. You can invest in an all-in-one printer that allows you to scan, print, copy, or fax. The latest models can also be connected with voice assistants and can conveniently print from smartphones, tabs on the voice command.

Various Features to Consider When Buying Printers


PPM or “pages per minute” term defines the speed of a printer. That means the number of pages your printer can print in a single minute. PPM varies for different printers. For example, the PPM of a black & white Laser printer is generally 15-20 pages. Whereas colored printers comparatively have lower PPM.


DPI or “dots per inch” is a term used for inkjet printers. It defines the number of dots applied per square inch of paper by an inkjet printer. DPI spec decides whether or not images are high-resolution or high-detailed. Nowadays, printers with new technology are not reliable on DPIs to examine the quality, focus & clarity of the pictures.

Duty cycle

Likewise PPM, Duty cycles indicate the number of pages a printer can print in a month. Generally, it doesn’t matter for printers in homes but is significant for shops or offices with loads of printing requirements. But if you are looking for a printer with some specific needs, then the duty cycle is not an encompassing factor to select the printer.

Voice Compatibility

Nowadays, voice-activated printers are available in the market. So you can enjoy hassle-free printing of your to-do lists, recipes, and shopping lists with the ease of voice assistants.

Cartridge-Free Ink

You don’t need to seek an expert to refill the cartridges in the inkjet printers. Refill ink bottles are easily available in the market and can be installed conveniently.

All-in-One Functionality

Whether you are thinking of buying an inkjet, laser, or another printer, all-in-one models are available. That means you can scan, copy, fax, and print using one device only. We suggest this is the best option if you are buying a printer for personal use.


As the name suggests, it’s a kind of sustainable printer that enables consumers to print on both sides of the printer. It saves you time and money. Printers with a duplexing feature use a special feature called a reverse document feeder that automatically allows duplex scanning. That means you don’t need to turn the paper for reverse printing.

Check the Printer Connectivity

Multiple connectivity options are available to connect your printing device with a laptop, smartphone, or tablet.  Nowadays,  remote connectivity options such as Wi-Fi and cloud printing are the most popular ones but still, it depends on particular requirements. Check the other printer connectivity options:

  • USB/ USB-A to connect external devices, hard drives, etc.
  • Ethernet for wired connectivity with printers.
  • Wi-Fi connectivity; the most popular one for remote connectivity
  • Wi-Fi Direct for forming is a peer-to-peer connection. For example Apple’s AirPrint.
  • NFC (Near-Field Communication) is available on a few printer models for connecting your phone/ tab with a printer.
  • Cloud printing
  • SD cards; are mostly used by photographers to transfer images from cameras to printers.

Which Printer Should You buy?

Hopefully, this printing buying guide has helped you decide which printer is right for your office or home. You already know the different parameters and various types of printers available in the market. Now, select, shop, and share your printer shopping experience with us!